Mass additions transfer to fixed assets[payable module](Ask and Answer)

ASK:

while transfering payables mass additions transfer to oracle fixed assets before we have to transfer the payables to gl. if the invoice is partially paid we cant transter to payables to gl.in this case we cant run the mass additions to assets.in this case what will happen.and another question is when we run the mass additions it means only at the time of period end process or before also.if we purchase an asset at the beginning of the month.but we run the mass additions at the period end.

 

ANSWER:

There has been a wrong understanding on many professionals that programs which involves transfer of data between modules, must be done at the end of the period. It is no where written nor suggested by oracle as a standard methodology.
Programs like:
Invoice validation
Payable Acccounting process
Transfer to GL
in many organisations are scheduled to be run at the midnight on a daily basis, that is after office hours. So that data entered during day time is processed and kept
ready when employees come to work on the next day.
While closing the period, one need to perform the reconciliation, by running standard reports, if data matches, thats it change the period status to closed.

In your case Mass addition is one such program where you can run it at frequent intervals, that is by forming a request set, where transfer to GL and Mass addition can be coupled together and ran or scheduled on a daily basis.

The query regarding transfer of partly paid invoices to Assets.
Mass addition program is interested only on Invoice information, even if you did not pay the invoice still the mass addition will transfer the asset to Assets module.
There is nothing wrong in having partly paid invoices, under any normal business, one can expect the invoices to be settled by suppliers before a period end, there will be transactions which will be in continual in nature..


Please test your requirements in the system and update us with the results........
Every one has a perception on how system works, and how it should work..... its always best to find it by performing the same in the system.